GDPR Compliance & Personal Data Protection
DEMEN CIEL ORCIERES is committed to safeguarding personal privacy and ensuring rigorous compliance with European Regulation (EU) 2016/679 (General Data Protection Regulation - GDPR / RGPD) and the French Data Protection Act (Loi Informatique et Libertés).
As a non-profit association serving the public interest, we collect only the minimal personal data strictly necessary to communicate with community members, process volunteer applications, and coordinate youth educational sports sessions safely.
Zero Commercial Exploitation of Data
All activities are funded through public subsidies, institutional grants, and educational partnerships. All membership dues and resource allocations are fully reinvested in the association's public interest missions. We do not sell, rent, monetize, or disclose user data to commercial advertisers or data brokers under any circumstances.
1. Identity of the Data Controller
The data controller responsible for the processing of personal data collected via this website is:
DEMEN CIEL ORCIERES (Association Loi 1901)
Prefecture RNA: W052003598 • SIREN: 810265652
Address: Galerie Le Chamois Gliss Add Sport, Orcières Merlette 1850, 05170 Orcières, France
Telephone: +33 4 48 69 66 00
Data Protection Inquiries Email: [email protected]
2. Personal Data Collected & Purpose of Processing
We collect personal data exclusively through voluntary user submission via our website forms:
- Volunteer Application Form: Full name, email address, telephone number, municipality of residence, preferred volunteering domain, and relevant qualifications/experience. Purpose: To evaluate volunteer placement, verify qualifications, and contact applicants regarding orientation assemblies.
- General Contact Form: Full name, email address, phone number, inquiry subject, and message text. Purpose: To respond to inquiries from parents, participants, educators, and partner organizations.
We do not collect sensitive demographic data, payment card numbers, or biometric records via this website.
3. Legal Basis for Data Processing
In accordance with Article 6 of the GDPR, personal data is processed on the following lawful bases:
- Consent (Art. 6.1.a): You explicitly consent to data processing upon voluntarily submitting an inquiry or volunteer application.
- Legitimate Interests (Art. 6.1.f): Necessary for the proper civic administration, safety coordination, and member communications of our non-profit association.
- Compliance with Legal Obligations (Art. 6.1.c): Fulfilling statutory requirements regarding non-profit membership rolls and insurance policy coverage for sporting participants.
4. Data Retention Periods
DEMEN CIEL ORCIERES enforces strict limits on personal data retention:
- General Inquiries: Retained for a maximum period of 24 months from the date of resolution, after which correspondence records are permanently purged.
- Volunteer Onboarding Records: Retained for the duration of the volunteer's active engagement with the association, plus 3 years for insurance and liability audit purposes.
- Web Server Access Logs: Automatically rotated and permanently erased after 30 days.
5. Individual Rights Under the GDPR / RGPD
Under European and French data protection legislation, you possess the following enforceable rights regarding your personal data:
Right of Access
Obtain confirmation as to whether your data is being processed and receive a clear copy.
Right to Rectification
Request correction of inaccurate or incomplete personal records without delay.
Right to Erasure ("Right to Be Forgotten")
Request the permanent deletion of your data when it is no longer required for association missions.
Right to Restriction & Objection
Limit the processing of your data or object to specific non-essential communications.
To exercise any of these rights, please contact our Data Protection Officer by email at [email protected] or by post at our registered headquarters in Orcières Merlette. We will respond within 30 days without charge.
If you believe after contacting us that your data protection rights have not been respected, you have the right to lodge a complaint with the French supervisory authority: the Commission Nationale de l'Informatique et des Libertés (CNIL) at www.cnil.fr.
6. Zero Advertising Cookies Policy
In accordance with our strict non-commercial ethos, this website employs zero advertising cookies, zero third-party commercial trackers, and zero behavioral profiling scripts.
We may utilize only essential, technically necessary session cookies (e.g., maintaining basic navigation and security protection) which do not require prior consent under CNIL guidelines because they do not track users across domains.
7. Protection of Minors & Parental Verification Protocols
Because our core educational mission is dedicated to adolescents and youth in the Hautes-Alpes, safeguarding the privacy of minors is an absolute priority. In strict compliance with Article 8 of the GDPR and French legislation regarding the digital age of consent (15 years):
- Personal information pertaining to participants under 18 years of age is collected exclusively with written parental or legal guardian consent.
- Medical clearance certificates for sports participation are handled strictly by our designated health and safety officer and stored in offline, locked physical archives.
- We never publish recognizable photographs of minors in our educational dispatches without explicit, written parental image rights releases.
8. Technical Security & Data Confidentiality Measures
DEMEN CIEL ORCIERES implements robust technical and organizational security controls to protect your data against accidental loss, unauthorized access, or disclosure:
- Transport Layer Security (TLS/HTTPS): All web traffic and form submissions are encrypted using 256-bit SSL/TLS cryptographic protocols.
- Role-Based Access Controls: Access to contact files and volunteer records is restricted strictly to authorized executive board members who sign confidentiality pledges.
- Regular Data Purging: Inactive inquiry records are permanently sanitized and erased on a semi-annual audit schedule.